Upsilon Pi Chapter of Phi Theta Kappa	
International Honor Society of the Two-Year College	

 Chapter Bylaws	

John A. Logan Community College

Chapter 1:  Name of Chapter
The name of this chapter of Phi Theta Kappa shall be Upsilon Pi (assigned by headquarters upon approval of chartering application).
Chapter 2:  Purpose
The purpose of the Upsilon Pi Chapter of Phi Theta Kappa at John A. Logan Community College shall be the promotion of scholarship, the development of leadership and service, and the cultivation of fellowship among qualified students of this college.
Chapter 3:  Membership
Types of membership in Upsilon Pi Chapter shall consist of member, provisional member, alumni member, and honorary member as defined below:
A.	Member
Each candidate for membership must have completed twelve semester hours of associate degree coursework with a grade point average of 3.5, adhere to the school conduct code, and possess recognized qualities of citizenship. Grades for courses completed at other institutions will not be considered when determining membership eligibility. A cumulative grade point average of 3.25 must be maintained to remain in good standing. If a member’s cumulative grade point average falls below 3.25, he/she has one semester in which to bring the average to 3.25. 

B.	Provisional Member
A provisional member of Phi Theta Kappa is a student who, in the opinion of the local chapter, has shown an active interest in the affairs of the society and who serves the society in some special capacity, but does not meet the full requirements for membership. A provisional member must have an earned a cumulative grade point average of 3.25 on all course work completed in high school. A student must be currently enrolled in associate degree course work at John A. Logan Community College, adhere to school conduct code, and possess recognized qualities of citizenship. Provisional members will pay a local chapter fee of $5.00 per semester, but are not required to pay the international and regional induction fee until they have qualified for full membership.

C.	Alumni Member
Alumni members shall be members of the Society who are no longer enrolled in the two-year college and who have terminated their active membership in good standing, with a minimum of one year’s enrollment at John A. Logan. Alumni members shall be entitled to all privileges of full membership except the right to vote or hold an office, with exception of the Alumni representative on the executive committee.

D.	Honorary Member
Honorary membership may be granted in this chapter to anyone who has rendered distinguished service to the Society. Honorary members may not vote or hold office nor must they be officially inducted or pay membership fees.

E.	Transfer Member
A member from another Phi Theta Kappa chapter may transfer membership to Upsilon Pi Chapter with approval of the current Officers if he/she is currently enrolled at John A. Logan Community College and meeting the membership eligibility grade point average of the chapter. Payment of local dues of $5.00 must be paid before the transfer will be reported to International. 
Chapter 4:   Chapter Advisor
1.	The chapter advisor shall be appointed by the administration of John A. Logan College, and approved by a 2/3 vote of attending members present in regular meetings.
2.	The chapter advisor is a non-voting member.
3.	The chapter advisor shall be responsible for overseeing the completion and submission of Membership Report Forms, Student Profile Forms and fees to Headquarters.
4.	The chapter advisor shall be responsible for guidance of the chapter activities and shall act on behalf of the international society and official college administration.
Chapter 5:  Officers

Section 1:  All officers must be members of Phi Theta Kappa, in good standing, have a Grade Point Average of at least 3.25, and must be carrying a course load of 12 semester hours per academic year.

Section 2:  The Upsilon Pi Chapter of Phi Theta Kappa shall have the following officers: President, Vice President of Membership, Vice President of Public Relation, Vice President of Fellowship, Secretary, and Fundraising Coordinator.

Section 3:  All officers are required to attend all executive board meetings and all general 	chapter meeting unless excused by fellow officers.

Section 4:  The duties of the president shall be as follows:

1.	Represent Phi Theta Kappa at all events unless other arrangements are made.
2.	Prepare meeting agenda, lead meetings and the majority of chapter projects.
3.	Call special meetings when necessary.
4.	Appoint and establish any necessary chairpersons, representatives, and committees.
5.	Serve as an unofficial member of all committees.
6.	Vote only in the case of a tie.
7.	Create a time line for meetings, projects, events, and important deadlines. 
8.	Develop goals for the chapter with the help from officers and advisors.
9.	Oversee chapter projects and award entry preparation.
10.	Appoint a new officer in the case of a vacancy in an officer position.
11.	Assist the Advisor and other officers with the orientation and induction ceremony.
12.	Assist Advisor in achieving 5 star goals.
13.	Assist Advisor with the annual report.
14.	Assist Advisor in meeting with the administration.
15.	Assist Advisor and Fundraising Coordinator with budget management and soliciting funding requests.
16.	Assist Advisor and Fundraising Coordinator with the auditing of financial records.
17.	Encourage academic excellence.
18.	This position is likely to require a minimum average of five (5) working hours per week.

Section 5:  The duties of Vice President of Membership shall be as follows:

1.	Participate in all regularly scheduled meetings and the majority of chapter projects.
2.	Perform all duties of the Chapter President in the event of his/her absence.
3.	Function as chair on the College Project Committee and help organize and implement the College Project.
4.	Maintain current member roster and mailing list.
5.	Be responsible for membership applicants by the mailing of invitation letters and by placing phone calls to prospective members.
6.	Assist the Chapter President with the orientation and induction ceremony.
7.	Assist Advisor with the annual report.
8.	Assist the VP of Public Relations and the VP of Fellowship with the recruitment of new members.
9.	This position is likely to require a minimum average of five (5) working hours per week.

Section 6:  The duties of Vice President of Public Relations shall be as follows:

1.	Participate in all regularly scheduled meetings and the majority of chapter projects.
2.	Perform all duties of the Chapter President in the event of his/her absence.
3.	Promote the chapter at all levels of the organization.
4.	Write and submit articles to the campus and community newspapers.
5.	Oversee the development and update to the Chapter Website (i.e. Blog, Facebook, etc.)
6.	Take photographs or appoint someone to take photographs at all chapter events.
7.	Regularly forward Chapter newsletters to the Chapter Coordinator Programs at Phi Theta Kappa Headquarters.
8.	Function as chair for the Honors in Action committee and help to organize and implement the Honors in Action project.
9.	Assist the Chapter President with the orientation and induction ceremony.
10.	Responsible for photo montage used in the Induction Ceremony.
11.	Assist the VP of Membership and the VP of Fellowship with the recruitment of new members.
12.	Assist the Advisor with the annual report.
13.	This position is likely to require a minimum average of five (5) working hours per week.

Section 7:  The duties of Vice President of Fellowship shall be as follows:

1.	Participate in all regularly scheduled meetings and the majority of chapter projects.
2.	Perform all duties of the Chapter President in the event of his/her absence.
3.	Develop activities that promote fellowship and team building.
4.	Develop activities that promote volunteerism and community service.
5.	Responsible for the staffing of both on and off-campus activities.
6.	Assist Advisor in meeting with other student organizations.
7.	Assist the Chapter President with the orientation and induction ceremony.
8.	Assist the VP of Membership and the VP of Public Relations with the recruitment of new members.
9.	Assist the Advisor with the annual report.
10.	This position is likely to require a minimum average of five (5) working hours per week.

Section 8:  The duties of the Secretary shall be as follows:

1.	Participate in all regularly scheduled meetings and the majority of chapter projects.
2.	Keep a record of attendance at the meetings.
3.	Take, read, and keep copies of minutes of all meetings (board, chapter, etc.) -- if unable to attend, make arrangements for another officer to record minutes.
4.	Distribute copies of minutes to officers, advisors, and members within 3 days of meeting.
5.	Serve as the Chapter Coordinator by keeping meeting, projects, and other deadlines on track.
6.	Maintain membership roster and manage chapter correspondence via email.
7.	Maintain a historical record of all chapter activity and events, which may include photos, flyers, etc.
8.	Place all records in the chapter record book at the end of each academic year.
9.	Assist the Advisor and Chapter President in meeting with the administration.
10.	This position is likely to require a minimum average of five (5) working hours per week.

Section 9:  The duties of the Fundraising Coordinator shall be as follows:

1.	Participate in all regularly scheduled meetings and the majority of chapter projects.
2.	Head and oversee all fundraising committees.
3.	Receive all monies and turn into the Student Activities desk.
4.	Maintain a financial account for the chapter.
5.	Make a report of finances including a report concerning fundraising at each general meeting.
6.	Be in charge of purchase orders.
7.	Keep a set of financial records that shall be audited by the Chapter Advisor and Chapter President.
8.	Assist Advisor and Chapter President with budget management and soliciting funding requests.
9.	File all financial records in the chapter's official files at the end of each academic term.
10.	This position is likely to require a minimum average of five (5) working hours per week.
Chapter 6:  Election of Officers
1.	All candidates for office must be members of Phi Theta Kappa, in good standing and meet requirements as stated in Chapter IV, Section 3 of the Phi Theta Kappa Constitution and Bylaws.*
2.	Elections must be held at the meeting preceding the last meeting during the spring semester of each year. 
3.	Officers shall hold office from the time of their inauguration, which shall be at the first meeting following the election, to the time of the next inauguration.
4.	Nominations from the floor cannot be made at the same meeting as elections. 
5.	Majority of the votes cast will determine the new officer.
Chapter 7:  Impeachment of Officers
If an officer fails to fulfill the duties of their office, they may be removed by:
1.	A special meeting of the executive board must be held to discuss the problem.
2.	A vote of ¾ of the entire board will be required to remove an officer from their position.
Chapter 8:  Meeting
1.	All chapter meeting will use this general agenda:
Order of Business
A.	Call to order
B.	Roll call
C.	Reading of minutes
D.	Fundraising report
E.	Committee reports   
F.	Old business
G.	New business
H.	Adjournment
2.	All meetings shall be based upon the most recent edition of Robert’s Rules of Order.
3.	Special committee meetings shall be called by the chairperson of said committee. Procedures at such meetings are left to the discretion of the chairperson. Reports of each meeting shall be presented and disused at the following chapter meeting.
Chapter 9:  Finances
1.	Finances for this chapter will be raised by projects voted on majority vote of active members.
2.	Payment of the Membership fee of $95 must be received by the chapter before members can be inducted.
3.	If either by its own action or by the order of the regional or international officers the chapter is disbanded all chapter assets will become the property of John A. Logan Community College.
4.	Financial records of the chapter shall be audited annually by chapter advisor and chapter president. 
Chapter 10:  Behavior Standards
All members of Upsilon Pi chapter shall conduct themselves in such a way as to reflect honorably on the chapter, the college, and the society as a whole, whenever said member is involved in any chapter-sponsored activity, or is representing John A. Logan Community College and Upsilon Pi at events on-campus or off-campus.
Chapter 11:  Bylaws
1.	Bylaws shall be passed by a simple majority vote of the members present and shall cover pertinent topics, including interpretation of the constitution.
2.	A permanent dated record of all bylaws shall be kept on file with the chapter secretary and be revised every two years. 
Chapter 12:  Amendments and Revisions
1.	The constitution and bylaws may be amended by a vote of 2/3 of the members present at any chapter meeting, provided that the proposed amendment has been presented at a pervious chapter meeting. Any changes in the constitution and/or bylaws must be sent to headquarters for their final approval. 

* Refers to the Phi Theta Kappa International Constitution and Bylaws.

Phi Theta Kappa is committed to the elimination of discrimination based on gender, race, class, economic status, ethnic background, sexual orientation, age, physical ability, and cultural and religious backgrounds.